Data Coordinator

Data Coordinator

Reports to: Director of Impact & Evaluation

About Oakland Promise:

Oakland Promise (OP) is available to young learners (from newborns to postsecondary students) and their families who reside in Oakland. OP offers every child financial resources, educational programming, mentorship, and a supportive community to help them and their families, to seek out and thrive in higher education and the career of their choosing. The mission of the Oakland Promise is to engage the Oakland community to advance equity and economic mobility through cradle to college and career achievement. The Oakland Promise includes four programs: Brilliant Baby, Kindergarten to College (K2C), College Access, and College Completion. Our program strategies touch the lives of children and families in early childhood (ages 0-5), elementary, middle and high school; and culminate in multi-year scholarships and support for students in postsecondary.

About the programs: 

Brilliant Baby (BB) supports children’s early healthy development and school-readiness by setting up College Savings Accounts (CSAs) for babies, offering financial coaching and early learning resources to parents and caregivers, and building a supportive community for the whole family.  Brilliant Baby supports parents’ early expectations for their child’s educational success.

Kindergarten to College (K2C) helps K through 5th graders in Oakland think of themselves as college-and career-bound individuals. We provide scholarships, as well as technical support and incentives to families who open a family-owned college savings account. Additionally, we provide program support to build a college- and career-going identity within students, which includes Cal Day, college visits, family and student workshops, scholarship celebrations, and more.

College Access serves both middle and high school students in Oakland’s district and charter schools! Our vision is to support all students in accessing a clear and solid path to post-secondary educational experiences that lead to a variety of career options – 2-year, 4-year, and vocational or technical programs. Our goal is to offer integrated programming to students and families that targets the elimination of structural and cultural barriers to intergenerational social mobility. 

College Completion supports college and CTE students with scholarships and persistence support and equips students with social and emotional support through mentoring, peer advising, counseling, retreats, and scholarship distribution. Oakland Promise designs holistic educational programming to create a culture of career and college preparedness in students, families, and educators, so we can dramatically increase the number of college graduates from Oakland public schools.


We are seeking a highly motivated, self-starting, and detail-oriented individual to serve as our Data Coordinator. This position is designed for someone with experience in database management, who thrives in a fast-paced, team-oriented environment, and excels in training and user support. 

 Primary Responsibilities:

  • Prepare reports on organization data for internal and external uses.
  • Ensure that teams have the data they need to make informed and targeted decisions in service of students.
  • Train and support staff on the use of data systems and software.
  • Fulfill data-requests across the organization, including contact management, form creation, data analysis, and event attendance tracking.
  • Data entry and cleaning.
  • Contribute to the development and execution of organizational evaluation plans.
  • Assist in the planning and execution of major Oakland Promise events (as needed/requested by the Director or Data Manager.)
  • Other duties as assigned.

 Qualifications & Requirements:

  • 1-2 years’ experience with CRM systems such as Salesforce
  • Experience managing and querying data using SQL, Python, R, or similar
  • Proficiency with data visualization software such as Tableau 
  • Excellent attention to detail and emphasis on accuracy
  • Superb spreadsheet skills (Excel and Google Sheets)
  • Effective and efficient communication and the ability to train staff on software solutions
  • Flexibility and ability to work well with a team
  • Ability to prioritize multiple projects and meet deadlines.
  • Microsoft Office & Google Drive experience 

Preferred Qualifications

  • Bachelor’s Degree 

Compensation and Benefits

  • This is a full-time exempt position. Hiring range for this role is $ 70,000- $ 75,000 based on skill sets and experience.
  • Oakland Promise offers a competitive benefits package, which includes dental / health/ vision, paid vacations and sick days and a 401k match up to 3%
  • Oakland Promise currently has a hybrid work policy.
  • The ability to learn and grow within a supportive team environment.
  • An opportunity to network and interact with leaders in the community. 
  • Some evening and weekend hours may be required.


Send: (1) a cover letter with a detailed explanation of your qualifications for the position and (2) your resume via email to [email protected] with the subject line of “Data Coordinator”

Applications are received on a rolling basis with the desire to hire as soon as possible.

Failure to follow these instructions may delay the review of your application. Applications will be reviewed immediately and candidates with the best fit will be contacted for interviews. Unfortunately, the volume of applications will prevent us from responding to all applications received.

Oakland Promise is a place-based organization located in Oakland, California. Oakland Promise requires that employees work in person at various engagements. Currently, Oakland Promise staff are working in a hybrid model, with some work being done remotely and some work being done in the office or at specific locations in or around Oakland. It is a requirement that all staff reside within commuting distance to the main office, located at 300 Frank H. Ogawa Plaza #430, Oakland, CA 94612. Please note that at any time, a full in-person work plan may be required, and it is of utmost importance that all staff are able to meet this requirement.

Statement of Non-Discrimination

Oakland Promise is a proud equal opportunity employer. Oakland Promise is committed to providing a work environment free of harassment, discrimination, retaliation, and disrespectful or other unprofessional conduct based on sex (including pregnancy, childbirth, breastfeeding or related medical conditions), sex stereotype, race, religion (including religious dress and grooming practices), color, gender (including gender identity, gender expression, and transgender), national origin (including language use restrictions and possession of a driver’s license issued under Vehicle Code section 12801.9), ancestry, physical or mental disability, medical condition, genetic information, marital status, registered domestic partner status, age, sexual orientation, military, and veteran status or any other basis protected by federal, state or local law or ordinance or regulation. It also prohibits discrimination, harassment, disrespectful or unprofessional conduct based on the perception that anyone has any of those characteristics or is associated with a person who has or is perceived as having any of those characteristics.

Application Process:

Make a huge difference in the Oakland community! Join our team! Send applications to [email protected]