Chief of Staff

Chief of Staff

Reports to: CEO

This role is an in-person/hybrid role, and we require you to reside in Oakland/ Bay Area.

About Oakland Promise:

Oakland Promise is available to young learners (from newborns to college students) and their families who reside in Oakland. OP offers every child financial resources, educational programming, mentorship, and a supportive community to help them and their families, to seek out and thrive in higher education and the career of their choosing. The mission of the Oakland Promise is to engage the Oakland community to advance equity and economic mobility through cradle to college and career achievement. The Oakland Promise includes four programs: Brilliant Baby, Kindergarten to College (K2C), College Access, and College Completion. Our program strategies touch the lives of children and families in early childhood (ages 0-5), elementary, middle and high school; and culminate in multi-year scholarships and support for students in college.

About the programs: 

The Brilliant Baby (BB) program supports children’s early healthy development and school-readiness by setting up College Savings Accounts (CSAs) for babies, offering financial coaching and early learning resources to parents and caregivers, and building a supportive community for the whole family.  Brilliant Baby supports parents’ early expectations for their child’s educational success.

Oakland Promise Kindergarten to College (K2C) helps K through 5th graders in Oakland think of themselves as college-and career-bound individuals. We provide scholarships, as well as technical support and incentives to families who open a family-owned college savings account. Additionally, we provide program support to build a college- and career-going identity within students, which includes Cal Day, college visits, family and student workshops, scholarship celebrations, and more.

College Access serves both middle and high school students in Oakland’s district and charter schools! Our vision is to support all students in accessing a clear and solid path to post-secondary educational experiences that lead to a variety of career options – 2-year, 4-year, and vocational or technical programs. Our goal is to offer integrated programming to students and families that targets the elimination of structural and cultural barriers to intergenerational social mobility. 

College Completion supports college and CTE students with scholarships and persistence support and equips students with social and emotional support through mentoring, peer advising, counseling, retreats, and scholarship distribution. Oakland Promise designs holistic educational programming to create a culture of career and college preparedness in students, families, and educators, so we can dramatically increase the number of college graduates from Oakland public schools.

About the role: 

Oakland Promise seeks a detail-oriented, strategic, and collaborative Chief of Staff (COS) with strong organizational, strategic, and relationship-building skills.  The Chief of Staff will partner with the CEO to ensure strong planning, project management, communication, and relationships in order to achieve goals and fulfill the mission of Oakland Promise. The Chief of Staff will serve as a senior level thought partner who leads various meetings and serves as an interface between the CEO and the Oakland Promise Board. The Chief of Staff will also work closely with the CEO to manage scheduling, meetings, communications, and engagements, as well as support the management of the CEO’s time and priorities. The Chief of Staff position is an opportunity to help shape the strategy and vision of the organization by serving as a trusted sounding board and to create strategies, actionable steps, and OKRs at an exciting stage in the organization’s growth and development.

Duties & Responsibilities:

  • Assist the CEO with projects and/or delegate work on their behalf, partnering with the CEO to determine how best to lead planning, project management, communication, and relationships
  • Serve as a both a thought partner and gatekeeper as the first point of contact the CEO, taking on special projects as delegated by the CEO
  • Act as a sounding board to the CEO and Management Team for new ideas 
  • Keeps a company-wide perspective and manages projects for a variety of teams
  • Works with the CEO to create strategies, actionable steps, and OKRs
  • Build flow between the CEO and other key stakeholders, both internal and external
  • Write and/or edit communications on the executive’s behalf, working closely with the Communications Team
  • Access and review highly sensitive information and exercise extreme discretion
  • Manage complex calendars, travel, and expenses
  • Prepare materials for meetings, including research, agendas, and presentations
  • Attend meetings, take notes, and follow up with action items
  • Prioritize messages and respond on their behalf when possible
  • Support team culture initiatives, such as events and celebrations
  • Other duties as assigned

Required Qualifications:

  • Bachelor’s degree or equivalent experience, Master’s Degree preferred
  • At least 5 years of Executive Assistant and/or Chief of Staff experience, demonstrating progressively higher levels of responsibilities and accomplishments 
  • A track record of department and team management
  • Strong leadership, management, thought partnership, and interpersonal skills 
  • Excellent verbal and written communication skills and experience with both internal organizational communications and external relations
  • Ability to organize, manage and direct large teams in multiple departments
  • Strategic planning and problem-solving skills
  • Ability to work under pressure and prioritize important tasks over others 
  • Ability to analyze and compile a large amount of data and come up with conclusive results
  • Ability to motivate, coordinate, and ensure proper time-management among reports
  • Experience supporting and partnering with an organizational leader to achieve goals
  • Passion for the OP’s mission 
  • Experience managing multiple calendars and scheduling for teams
  • Flexibility and adaptability in work schedule
  • Comfort with ambiguity and entrepreneurship 
  • Ability to interact effectively with diverse groups

Preferred Qualifications: 

  • Experience in the fields of education or college access
  • Experience planning and leading strategic activities
  • Experience with budget preparation and management
  • Familiarity with data analysis and project coordination
  • Knowledge of and connections to Oakland communities

Compensation and Benefits:

  • Full time exempt position
  • Hiring range for this role is $ 135,000 to $ 150,000 based on skill sets and experience. 
  • Oakland Promise offers a competitive benefits package, which includes dental / health/ vision, paid vacations and sick days and a 401k match up to 3%.
  • Oakland Promise currently has a hybrid work policy.
  • The ability to learn and grow within a supportive team environment.
  • An opportunity to network and interact with leaders in the community. 
  • Some evening and weekend hours may be required

Application Process: 

We are looking for candidates with availability to start immediately and encourage you to apply if you are interested in and qualified for the position. The deadline to submit your application is January 27, 2023.

To apply:

Send a single PDF (NOT a Microsoft Word document) of a resume and thoughtful cover letter to [email protected] with “Chief of Staff”– [Your Name]” in the subject line. Please use your last name and first initial (ex: Doe_J) as the filename of your PDF containing your resume and cover letter.

Failure to follow these instructions may delay the review of your application. Applications will be reviewed immediately and candidates with the best fit will be contacted for interviews. Unfortunately, the volume of applications will prevent us from responding to all applications received.

Oakland Promise is a place-based organization located in Oakland, California. Oakland Promise requires that employees work in person at various engagements. Currently, Oakland Promise staff are working in a hybrid model, with some work being done remotely and some work being done in the office or at specific locations in or around Oakland. It is a requirement that all staff reside within commuting distance to the main office, located at 300 Frank H. Ogawa Plaza #430, Oakland, CA 94612. Please note that at any time, a full in-person work plan may be required, and it is of utmost importance that all staff are able to meet this requirement.

Oakland Promise is proud to be an equal opportunity employer. Oakland Promise is committed to providing a work environment free of harassment, discrimination, retaliation, and disrespectful or other unprofessional conduct based on sex (including pregnancy, childbirth, breastfeeding or related medical conditions), sex stereotype, race, religion (including religious dress and grooming practices), color, gender (including gender identity, gender expression, and transgender), national origin (including language use restrictions and possession of a driver’s license issued under Vehicle Code section 12801.9), ancestry, physical or mental disability, medical condition, genetic information, marital status, registered domestic partner status, age, sexual orientation, military, and veteran status or any other basis protected by federal, state or local law or ordinance or regulation. It also prohibits discrimination, harassment, disrespectful or unprofessional conduct based on the perception that anyone has any of those characteristics or is associated with a person who has or is perceived as having any of those characteristics.


Application Process:

Make a huge difference in the Oakland community! Join our team! Send applications to [email protected]