Accounts Payable Associate

Accounts Payable Associate

Reports to: Accounting Manager

About Oakland Promise:

The mission of Oakland Promise is to engage the Oakland community to advance equity and economic mobility through cradle-to-career educational opportunities. Founded in 2016, Oakland Promise is a citywide movement with over 50 implementation partners working towards our common vision. Oakland Promise supports children and families from birth through college and career to ensure that postsecondary success is a reality for all Oaklanders. Oakland Promise includes four programs: Brilliant Baby, Kindergarten to College (K2C), College Access, and College Scholarships and Completion, that provide a cradle to career continuum of college-focused supports for students. Our goal is to dramatically increase the number of college graduates from Oakland and ensure that all students hold a college-bound identity. We seek a hard working, strategic, highly detail oriented individual to join our community in undertaking this important work.

Job Purpose:

Oakland Promise seeks a detail-oriented and passionate Accounts Payable Associate with strong accounting and analytical skills. This role reports to the Sr. Manager Finance and Reporting. This is a full-time role.

Duties and Responsibilities:

The main responsibility of the Accounts Payable associate is to manage the entire Accounts Payable cycle of the organization which includes entering invoices, credit card transactions, initiating payments, distributing checks, contacting vendors for additional documents, weekly check runs, processing expense reports, reconciling credit cards, filing documents and supporting the finance team with the audit.


  • Responsible for processing invoices and expense reimbursements and initiating payments on behalf of the organization and distribution of checks.
  • Act as the receiver for all goods and services for the organization.
  • Enter scholarship checks in the accounting system and issue payments.
  • Responsible for managing corporate credit cards and reconciling it.
  • Assist the accounting manager with the month end reconciliation.
  • Support the finance team during the audit.
  • Assist in 1099 and other government reporting.
  • Filing documentation for the finance team.
  • Work closely with cross functional teams and vendors to ensure all payments are made on a timely manner and reconcile data with the CRM software.
  • Follow up on uncashed/ voided checks and reissue new checks.
  • Purchasing gift cards on behalf of the organization and managing it with the Sr. Manager Finance and Reporting.
  • Filing all receipts in the system.


  • Bachelors degree in accounting.
  • 2 years of experience in accounting is desirable.
  • Good understanding of GAAP and non profit accounting is desirable.
  • Experience using NetSuite and Salesforce is desirable.
  • Strong knowledge of Microsoft Office products.
  • Strong attention to detail and a team player.
  • Must be driven to meet deadlines
  • Excellent communication and interpersonal skills
  • Excellent analytics and logical skills

To apply:

Send a single PDF (NOT a Microsoft Word document) of a resume and thoughtful cover letter to [email protected] with “Accounts Payable Associate – [Your Name]” in the subject line by Friday, May 13th . Please use your last name and first initial as the filename of your PDF containing your resume and cover letter.

*Your application will not be reviewed without a resume and cover letter

Failure to follow these instructions may delay the review of your application. Applications will be reviewed immediately, and candidates with the best fit will be contacted for interviews. Unfortunately, the volume of applications will prevent us from responding to all applications received.

Oakland Promise is an equal opportunity employer. Oakland Promise is committed to providing a work environment free of harassment, discrimination, retaliation, and disrespectful or other unprofessional conduct based on sex (including pregnancy, childbirth, breastfeeding or related medical conditions), sex stereotype, race, religion (including religious dress and grooming practices), color, gender (including gender identity, gender expression, and transgender), national origin (including language use restrictions and possession of a driver’s license issued under Vehicle Code section 12801.9), ancestry, physical or mental disability, medical condition, genetic information, marital status, registered domestic partner status, age, sexual orientation, military, and veteran status or any other basis protected by federal, state or local law or ordinance or regulation. It also prohibits discrimination, harassment, disrespectful or unprofessional conduct based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics.

Application Process:

Make a huge difference in the Oakland community! Join our team! Send applications to [email protected]